Privacy policy How we handle your information.

Who we are

This policy covers intras.ai, the website of Intras AI, LLC ("Intras AI", "we", "us"). It applies to information we collect through this website, including the Opportunity Scan request form and the partner application form. It doesn't cover the AI agents we build for clients, which are governed by each client agreement.

What you send us

You can browse the site without telling us who you are. We only receive personal information when you submit one of our two forms.

Opportunity Scan request

• Your name, work email, company and job title, so we can reply and prepare for the conversation.
• Company size, areas of interest and, if you choose, where your team loses the most time, so we can focus the scan.

Partner application

• Your name, work email, firm and role, so we can reply.
• Practice type, number of clients, the systems you manage, what your clients ask about AI and your preferred partner model, so we can assess fit before an introductory call.

On both forms

• An optional answer to "How did you hear about us?", which tells us which channels work.
• Your confirmation that we may contact you about your request. This is required, because we can't respond otherwise.
• An optional, unticked box to receive occasional updates from Intras AI. See Marketing updates.

Optional fields are optional. Please don't include sensitive personal information, such as health or financial account details, in the free-text fields.

What is collected automatically

When you submit a form

• The page you submitted from, the time, your browser's user-agent string and the country Cloudflare associates with your connection.
• How you first reached the site in that browser tab: campaign tags in the link you followed (such as utm_source or utm_campaign), ad click identifiers if present (gclid from Google, li_fat_id from LinkedIn and msclkid from Microsoft), the first page you opened and the address of the website that referred you (the site only, not the full page address).

The second group is held in your browser's session storage until you submit a form or close the tab. It is sent to us only as part of a form you submit. We use it to understand which channels and campaigns bring requests. We don't send it to advertising platforms.

Bot protection

The two forms use Cloudflare Turnstile to tell people from automated spam. Turnstile runs only on the form pages and processes technical signals, such as your IP address, browser user agent and connection details, to make that check. When you submit, we pass your IP address to Cloudflare once to verify the result. Cloudflare describes this processing in its Turnstile privacy addendum.

IP addresses

We don't store your IP address. To limit repeated submissions, our server combines it with a secret value and keeps only the resulting one-way hash, for up to one hour. To stop accidental double submissions, it keeps a similar hash of your email address for ten minutes. Neither can be turned back into the original.

Site analytics

We use Cloudflare Web Analytics to count page views and measure page speed. It doesn't use cookies or local storage, and Cloudflare states it doesn't fingerprint visitors (Cloudflare Web Analytics). We see totals, not individual visitors.

Fonts and hosting

The site is hosted on Cloudflare, which processes standard request data, such as IP address and user agent, to deliver and protect it. Our pages load fonts from Google Fonts, so your browser requests them from Google's servers, which receive your IP address and user agent.

Cookies and browser storage

intras.ai doesn't set cookies. It stores two things in your own browser:

• Your light or dark theme choice, in local storage, if you use the theme switch. It never leaves your device.
• The first-visit details described above, in session storage, which your browser clears when you close the tab.

How we use it

• To respond to your request, schedule the scan or review your application, and follow up about it.
• To keep a record of requests and our replies.
• To see which channels and campaigns bring requests, in aggregate.
• To protect the forms and the site from spam and abuse.
• To send occasional updates, only if you ticked the box.
• To meet legal obligations and defend legal claims.

How requests are processed

When you submit a form, your request is stored in Cloudflare's key-value storage (Workers KV), which is our primary record. It is then emailed to our team at [email protected] through Microsoft 365, and recorded as a lead in our customer relationship management system, Zoho CRM, so we can track the conversation.

The service providers who process information for us are:

• Cloudflare for hosting, security, bot protection, analytics and request storage.
• Microsoft for email.
• Zoho for our CRM.
• Google for web fonts.

They process information on our behalf to provide their services to us. We may also disclose information if the law requires it, to protect our rights or the safety of others, or as part of a merger, acquisition or sale of assets, in which case this policy would continue to apply to it.

We are based in the United States, and our providers may process information in the United States and other countries.

Sale and sharing

We don't sell your personal information, and we don't share it with third parties for their own marketing or for cross-context behavioral advertising. The site has no advertising pixels, retargeting tags or third-party tracking scripts.

Marketing updates

If you tick "Send me occasional updates from Intras AI", we may email you about our work, new resources and events. The box is optional and unticked by default, and leaving it unticked doesn't affect your request.

When you tick it, we record that you agreed, when, and on which form, so we can show where your consent came from.

You can unsubscribe at any time with the link in any update, or by emailing [email protected]. Unsubscribing stops updates. We may still reply about a request you've made.

How long we keep it

Form submissions stored by the website are deleted automatically 24 months after you send them. The related CRM record and the notification email are reviewed and deleted on the same schedule, once there has been no activity with you for 24 months. If you become a client or partner, we keep what we need for that relationship under its agreement. We may keep information longer when the law requires it or to resolve a dispute.

The short-lived hashes used for rate limiting and duplicate checks expire after one hour and ten minutes respectively. Session storage clears when you close the tab.

Security

Form submissions travel over HTTPS. Access to stored requests is limited to the people and systems that need it to respond. No method of transmission or storage is completely secure, so we can't guarantee absolute security, but we work to protect what you send us.

Your rights and requests

Depending on where you live, you may have the right to access the personal information we hold about you, to correct it, to delete it, and to opt out of certain uses, such as marketing. You may also have the right not to be treated differently for using these rights.

To make a request, email [email protected] from the address you used on our form, or tell us which address it was. We may need to confirm it's you before we act. You can also ask someone you've authorized to make the request for you. We respond within the time the law requires.

Children

intras.ai is for businesses. It isn't directed at children, and we don't knowingly collect personal information from anyone under 16. If you believe a child has sent us information, email us and we'll delete it.

Changes to this policy

When we change this policy, we post the new version on this page and update the "Last updated" date at the top. If a change materially affects information you've already given us, we'll take reasonable steps to let you know.

Contact us

Questions about this policy or your information:

• Email: [email protected]
• Mail: Intras AI, LLC, 8350 Meadow Rd, Suite 253, Dallas, TX 75231